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Education Quality and Policy Office

 

Student representatives are an integral part of the Committee structure at the University.  Each Faculty Board or other governing body holds an annual election for student members.  Eligibility and format of these elections is outlined in Statutes and Ordinances, but the timing may vary.

 

Promotion of roles

There are several methods to encourage students to participate.  Among the most powerful is to ask current or former students reps to arrange to visit lectures, email year groups, or hold informal 'drop-in' sessions to explain what being a rep entails and what students can expect.  Providing role descriptions alongside Committee terms of reference and frequency of meetings are also helpful.  

CUSU have created promotional materials and support resources to encourage students to participate,and Faculties needing additional support may contact the CUSU Education Officer. 

 

Timing and roles available

Elections are held not earlier than 20 October, and not later than the end of the Full Lent Term in each year.  Boards may choose within these times when they wish to hold their election, but most choose to do so as early as possible in order to ensure representation at the Michaelmas Term meetings.  Students serve from the date of their election for one year, or until they may become ineligible to hold their elected role (e.g., in the case of a third year student completing his/her course in the Easter term).  Should a student become ineligible, the Faculty Board or other body may hold a bye-election to fill that role for the remainder of the student's tenure.

Each Faculty Board or other body with student members chooses one of the following schemes for election: 

Scheme A Two students elected in a single constituency by all the students in the Faculty.
Scheme B

Two students:

  1. one graduate student elected by all the graduate students in the Faculty, and
  2. one undergraduate elected by all the undergraduates in the Faculty.
Scheme C

Three students:

  1. one graduate student elected by all the graduate students in the Faculty, and
  2. two undergraduates elected by all the undergraduates in the Faculty.
Scheme D

Three students:

  1. one graduate student elected by all the graduate students in the Faculty;
  2. one undergraduate elected by and from a class of undergraduates in the Faculty defined by reference to a specified year or years of study; and
  3. one undergraduate elected by and from among all the undergraduates in the Faculty who are not eligible to be members in category (ii).
Scheme E

Three students:

  1. one graduate student elected by all the graduate students in the Faculty;
  2. one undergraduate elected by and from among all the undergraduates in the Faculty pursuing a course of study appropriate to a specified Tripos or a specified degree; and
  3. one undergraduate elected by and from among all the undergraduates in the Faculty who are not eligible to be members in category (ii).
Scheme F

Three students:

  1. one undergraduate elected by all the undergraduates in the Faculty;
  2. one graduate student elected by and from among the graduate students in the Faculty pursuing a course of study appropriate to a specified degree or other qualification; and
  3. one graduate student elected by and from among all the graduate students in the Faculty who are not eligible to be members in category (ii).
Scheme H

Two students:

  1. one student elected by and from among all the students in the Faculty pursuing a course of study appropriate to a specified Tripos or a specified degree or other qualification; and
  2. one student elected by and from among all the students in the Faculty who are not eligible to be members in category (i).
Scheme J

(only available to the Insitute of Criminology) Two students:

  1. one graduate student elected by and from among the graduate students pursuing a course of study in the Institute for the Ph.D. Degree, and
  2. one graduate student elected by and from among the graduate students pursuing a course of study in the Institute leading to the M.Phil. Degree.
Scheme K

Three students:

  1. two students elected by and from among the students in the Faculty pursuing a course of study appropriate to a specified degree or other qualification; and
  2. one student elected by and from among all the students in the Faculty who are not eligible to be members in category (i).
Scheme L

Four students:

  1. two undergraduate students elected by and from among all undergraduate students in the Faculty;
  2. one graduate student elected by and from among the students in the Faculty pursuing a course of study appropriate to a specific degree or other qualification; and
  3. one graduate student elected by and from among all the graduate students in the Faculty who are not eligible to be members in category (ii).
Scheme M

Four students:

  1. one undergraduate student elected by and from among all undergraduates in the Faculty;
  2. one graduate student elected by and from among all the graduate students in the Faculty who are pursuing a course of study appropriate to a specific degree or other qualification; and
  3. two graduate students elected by and from among all the graduate students in the Faculty who are not eligible to be members in category (ii).

Elections are held using the Single Transferable Vote system, so that students may cast a preferential vote for any candidate.  Ballots may be cast by paper or using the CUSU electronic voting portal.

 

After the election 

All bodies electing student members are asked to notify Educational and Student Policy of the outcome by contacting Melissa Rielly at melissa.rielly@admin.cam.ac.uk.  Names and email addresses are sent to CUSU so that a greeting and induction session may be held.  CUSU will continue to support student representatives throughout their term of election.  For further suggestions for how to encourage and support student members please see: Supporting student representatives.